AP Manager- Property Management Experience Required

Key Responsibilities

Leadership & Team Development

• Lead, coach, and mentor the Accounts Payable team to ensure accuracy, efficiency, and adherence to company policies.
• Set clear performance expectations, provide ongoing feedback, and support career development.
• Foster a collaborative, solutions-focused environment that drives operational excellence.

Accounts Payable Operations

• Oversee all daily AP activities, including timely invoice processing, proper GL coding, and compliance with approval workflows.
• Review, approve, and code supply orders while ensuring complete supporting documentation.
• Ensure property staff follow established procedures for purchase orders, invoice entry, vendor setup, and related workflows.
• Audit petty cash reimbursements, holiday fund advances, eviction advances, and other transactions to ensure accuracy and policy alignment.
• Commit checks for SODAs and support all SODA-related payment processes.
• Manage bill backs for shared expenses such as payroll, postage, time clocks, insurance, and other management company charges.

Vendor Management & Compliance

• Oversee new vendor setup, ensuring all required documentation, approvals, and compliance checks are completed.
• Maintain vendor contracts and verify that liability and workers' compensation insurance certificates remain current.
• Apply careful vendor review by validating contract terms, monitoring compliance, and ensuring vendors meet company standards.
• Resolve vendor issues, including payment discrepancies, penalties, late fees, and address updates.
• Manage annual 1099 processing and follow up on IRS correspondence.
• Complete credit applications and support vendor qualification and onboarding processes.

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All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.